State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2004-034


  DATE:
  July 30, 2004


  TO:
  Personnel Officers

  Personnel Transactions Supervisors

  Labor Relations Officers


  FROM:
  Department of Personnel Administration
  Policy and Operations Division


  SUBJECT:
  Super State Restriction of Appointments Process


  CONTACT:
  Personnel Services Branch

  (916) 323-3343

  FAX: (916) 327-1886

  E-mail: psb@dpa.ca.gov



  The purpose of this memorandum is to provide direction and 
  clarification regarding the Super State Restriction of 
  Appointments (SROA) process.

  

  What is Super SROA?

  

  The Memoranda of Understanding between the State and 
  Bargaining Units (BU) 2 and 9 contain the following clause, 
  which is referred to as "Super SROA:"

  

  "Departments filling vacancies shall offer positions to 
  current employees facing layoff, demotion in lieu of 
  layoff, or mandatory geographic transfer, who meet the 
  minimum qualifications for the vacancy being filled, 
  provided that the vacancy is equivalent in salary and 
  responsibility and in the same geographic area and 
  bargaining unit."

  

  Who Qualifies for Super SROA?

  

  An employee in BU 2 or 9 who is facing layoff, demotion in-
  lieu-of layoff, or mandatory geographic transfer, qualifies 
  for the  
  provisions of Super SROA when a position is being filled if 
  he/she meets the following three criteria:

  

  Works in any county touching the county in which the BU 2 
  or 9 vacancy exists.

  

  Is in a BU 2 or 9 class whose salary and responsibility 
  levels are within transfer range of the vacancy and is 
  eligible to transfer to the position being filled.

  

  Meets the minimum qualifications (MQs) of the position 
  being filled.  Only those requirements specifically 
  included in the MQs on the class specification may be 
  considered to exclude an applicant from consideration. 

  

  Role of Departments Hiring Employees in BU 2 or 9 Classes

  

  Go to Department of Personnel Administration's (DPA) 
  website for a listing of all departments which have 
  surplus/SROA employees in BU 2 or 9 classes.

  

  Order certification lists for BU 2 or 9 classes.

  

  Widely advertise employment opportunities including posting 
  them on the State Personnel Board's Vacancy Data Base 
  System (VPOS) and posting them in their own department.

  

  Contact the SROA or Layoff Coordinator in each of the 
  surplus/SROA departments by telephone and advise him/her of 
  the class, number, geographic location, and salary of the 
  position to be filled.

  

  Follow up the telephone contact by sending each SROA or 
  Layoff Coordinator a job bulletin for each position to be 
  filled.  

  

  MUST fill each vacant position with an employee who meets 
  the Super SROA criteria, if one applies.

  

  If no BU 2 or 9 employee who is qualified for Super SROA 
  applies, follow the provisions of the regular SROA Program.  

  

   
  Role of Departments Laying Off Employees in BU 2 or 9 Classes

  

  Complete an SROA Scantron form on behalf of the employee 
  and send the Scantron form to the State Personnel Board 
  (SPB).  Send the employee a copy of the Scantron form to 
  sign and update, if necessary. 
  

  The SROA or Layoff Coordinator should personally and 
  expeditiously contact each surplus BU 2 or 9 employee by 
  e-mail, telephone, or via their supervisors or managers and 
  notify them of the vacancies.

  

  Immediately follow this initial contact by faxing copies of 
  the job bulletins to each surplus employee.

  

  Direct each "qualified" surplus employee to fax an 
  application to the contact at the hiring department within 
  five calendar days of receipt of the bulletin.

  

  Role of Surplus/SROA Employees in BU 2 or 9 Classes

  

  Determine if you meet the eligibility criteria for Super 
  SROA.

  

  Review and sign the copied Scantron form and return to the 
  department contact person.

  

  Respond to job bulletins forwarded to you from your 
  department's SROA or Layoff Coordinator within five 
  calendar days of their receipt.

  

  Seek and apply for BU 2 or 9 positions under the provisions 
  of the regular SROA Program if you do not meet the Super 
  SROA criteria.

  

  Role of DPA

  

  Maintain the listing of all departments with surplus BU 2 
  or 9 employees in one particular section of the DPA Web 
  site, for easy reference by hiring departments.

  

  Ensure that a BU 2 or 9 employee who does not meet the 
  Super SROA criteria is afforded the right to be considered 
  for positions under the provisions of the regular SROA 
  Program.

  

  Maintain and review hiring data provided by the State 
  Controller's Office to ensure that the provisions of both 
  the Super SROA process and the regular SROA Program are 
  being complied with.

   
  The above clarification on the SROA Process is now incorporated 
  into the SROA Manual, Subsection V.E.5.  The SROA Manual can be 
  accessed on DPA's Web site at the following link: 

  

  

  If you have any questions regarding this memorandum, please have 
  your designated personnel office staff contact the DPA's 
  Personnel Services Branch (PSB) Unit at (916) 323-3343 or e-mail 
  

  

  

  

  Jerri Judd, Manager

  Personnel Services Branch