State of California

  M E M O R A N D U M

  REFERENCE CODE:
  99-067

  DATE:
  December 20, 1999

  TO:
  Personnel Officers
  Employee Relations Officers
  Personnel Transactions Supervisors

  FROM:
  Department of Personnel Administration
  Office of the Director

  SUBJECT:
  Holiday Informal Time Off

  CONTACT:
  Clarice Baker or Olivia Hawkins, Personnel Management Technicians
  (916) 324-9381, CALNET 454-9381
  FAX: (916) 327-1886 
  OFFICE VISION:  DPA(CEBAKER) or DPA(OAHAWKINS)
  CLARICEBAKER@DPA.CA.GOV
  OLIVIAHAWKINS@DPA.CA.GOV


  In celebration of the holiday season, the Governor has 
  authorized informal time off (ITO) for all employees based 
  on the following: 
  
  -  Full-time employees will be permitted four hours of ITO. 
  
  -  Part-time employees who work less than 1/4 time will be 
  permitted one hour of ITO, part-time employees who work 1/4 
  to 1/2 time will be permitted two hours of ITO, and part-
  time employees who work more than 1/2 time will be 
  permitted four hours of ITO. 
  
  -  Intermittent employees who work 1-43 hours during the 
  month of December will be permitted one hour of ITO, 
  intermittent employees who work 44-88 hours will be 
  permitted two hours of ITO, and intermittent employees who 
  work 89 hours or more will be permitted four hours of ITO.  
  
  For most employees, the informal paid time off will be either 
  Friday, December 24, 1999, or Friday, December 31, 1999.  The 
  time off should be granted in a manner consistent with 
  maintaining necessary services to the public.  Employees who 
  are required to work on those days or who would otherwise be 
  scheduled to work, but are on paid leave status, should be 
  granted the time off prior to June 30, 2000, if 
  administratively feasible.
  
  All employees, including temporary hires such as seasonal 
  employees and retired annuitants, if scheduled to work, are 
  eligible for ITO.  
  
  ITO is to be reported on the Absence Report for employees 
  covered under the Fair Labor Standards Act (FLSA).
  
  Employees who are exempt from FLSA who work and use their ITO 
  on Friday, December 24, 1999 or Friday December 31, 1999 are 
  not required to post the time off on their Absence Report.  
  ITO may not be combined with paid leave to equal a full day 
  off.  They must use ITO on a scheduled workday. 
  
  Note:  Eligible employees will also receive a Personal 
  (Saturday) Holiday Credit for Christmas Day, December 25, 1999 
  and New Year's Day, January 1, 2000, as provided in Personnel 
  Management Liaison (PML) Memo 98-023.
  
  If you have any questions regarding holiday ITO, please have 
  your personnel office staff contact your designated 
  departmental Personnel Management Technician within the Policy 
  and Operations Division, Classification and Compensation 
  Program, at the Department of Personnel Administration at 
  (916) 324-9381, CALNET 454-9381.  I hope you all have a joyous 
  holiday season.
  
  
  
  
  Marty Morgenstern
  Director