State of California

  M E M O R A N D U M

  REFERENCE CODE:
  99-058A

  DATE:
  November 30, 1999

  TO:
  Accounting Officers
  Travel and Relocation Liaisons

  FROM:
  Department of Personnel Administration
  Policy Development Office

  SUBJECT:
  Addendum to PML 99-058 - Unfair Labor Practice - Travel 
  Reimbursements

  CONTACT:
  Terrie J. Jordan
  (916) 324-9377, CALNET 454-9377
  FAX: (916) 324-9393 
  OFFICE VISION: DPA(TerrieJordan)
  INTERNET: TERRIEJORDAN@DPA.CA.GOV


  Section I 164 of the State Controller's Office (SCO) 
  Payroll Procedures Manual (PPM) provides instructions to 
  departmental accounting and payroll offices on processing 
  Corrected Documents.
  
  When reversing the amounts of taxability on mileage 
  reimbursements that were previously reported, or reporting 
  new taxability on additional amounts claimed, follow the 
  instructions in PPM Section I 164.  For your convenience, 
  that section is copied below.
  
  PPM SECTION I 164 - CORRECTING DOCUMENTS
  
  Agencies/Campuses can correct payments previously reported 
  via form STD. 675, Supplementary Wage Deduction, and for 
  STD. 676P or 676V, Non-USPS Adjustment Request form, as 
  follows:
  
  TO DECREASE AMOUNTS REPORTED:
  
  -  Submit a copy of the original forms STD. 675, 676P 
  or 676V.
  -  Highlight in yellow the line entries to be corrected.
  -  Write in red on top of document "CANCEL."
  -  Complete and attach a new document with corrected 
  amounts.
  -  Write in red on top of document "CORRECTION."
  
  TO CANCEL AMOUNTS REPORTED:
  
  -  Submit a copy of the original forms STD. 675, 676P, 
  or 676.
  -  Highlight in yellow the line entries to be canceled.
  
  NOTE:  For multiple listing cancellations, please attach a new 
  document to expedite process.
  
  -  Write in red on top of document "CANCEL."
  
  TO INCREASE AMOUNTS REPORTED:
  
  -  Submit original documentation for the amount of increase 
  only.
  
  DOCUMENTS SHOULD BE SENT TO SCO/PPSD, ATTENTION W-2 UNIT.
  
  Questions regarding the instructions in the PPM or completion of 
  the documents should be addressed to SCO, PPSD, W-2 Unit.
  
  
  
  
  Bob Painter
  Policy Manager