State of California

  M E M O R A N D U M

  REFERENCE CODE:
  PML 99-001

  DATE:
  January 6, 1999

  TO:
  Accounting Officers
  Employee Relations Officers
  Claims Coordinators
  Travel and Relocation Liaisons

  FROM:
  Department of Personnel Administration
  Labor Relations Division

  SUBJECT:
  State Bar of California Dues/Professional Leave - 1999 
   
   

  CONTACT:
  Terrie Jordan, Statewide Coordinator, Travel and Relocation 
  Programs
  (916) 324-9377, CALNET 454-9377
  FAX: (916) 322-0765
  OFFICE VISION: DPA(TJJORDAN)
  INTERNET: TERRIEJORDAN@DPA.CA.GOV


  
  The Department of Personnel Administration (DPA) is 
  approving the following allowances for reimbursement of the 
  1999 State Bar of California dues:
  
  The State shall reimburse the $77 mandatory bar dues and 
  the $173 Special Assessment for each represented Unit 2 
  employee for whom bar membership is required as a condition 
  of employment.  For other employees in the Unit, the State 
  shall either provide reimbursement for bar dues or two days 
  per calendar year of professional leave without loss of 
  compensation, at the option of the department.   This leave 
  must be requested and approved in the same manner as 
  vacation leave.  If the employee is working less than full-
  time, the bar dues reimbursement or professional leave 
  shall be prorated.  Professional leave credit shall not 
  carry over from year-to-year. Bar dues for inactive members 
  are $50.
  
  In addition, job-related local or specialty (sections) bar 
  dues may be reimbursed at each department's discretion for 
  each employee for whom State bar membership is required as 
  a condition of employment.  Any amount to be reimbursed 
  shall be determined by each department. 
  
  If local or specialty bar dues are reimbursed for less than 
  full-time employees, the reimbursed amount shall be 
  prorated.  Each department may delay reimbursement of any 
  increase in bar dues to no later than the end of the 
  calendar year.
  
  Excluded employees who are required to maintain State Bar 
  membership shall be entitled to reimbursement for the 
  mandatory dues of $77 and the 1999 Special Assessment of 
  $173.  Job-related local or specialty (sections) bar dues 
  may be reimbursed at each department's discretion for each 
  employee of whom State bar membership is required as a 
  condition of employment.  Any amount to be reimbursed shall 
  be determined by each department.  If local or specialty 
  (sections) bar dues are reimbursed for less than full-time 
  employees, the reimbursed amount shall be prorated.  
  Departments, at their discretion, may prorate basic bar 
  dues for less than full-time employees or employees who 
  begin or end State services during 1999.  
  
  In addition, excluded employees are entitled to 
  reimbursement for up to $100 annually for membership in one 
  professional society or for one professional license fee.  
  The membership must be in a professional society which 
  engages in activities directly related to the employee's 
  scientific or professional discipline.  The professional 
  license must also be related to the employee's scientific 
  or professional discipline (DPA Rule 599.922.2).
  
  Method of Payment: Departments may reimburse the individual 
  employees for the above dues and assessment, or pay the bar 
  dues and 1999 Special Assessment directly on their 
  employees' behalf.  
  
  1.If the department chooses to reimburse the employees, 
  requests for reimbursement must contain proof of payment, a 
  copy of the annual fee statement and a copy of the 
  employee's membership card.
  
  2.If the department chooses to pay the dues and 
  assessments directly, it must prepare a listing, the batch 
  of coupons and a check Payable to the "California State 
  Bar" for the dues and sections payment. A separate listing, 
  batch of coupons and a check payable to the "Special 
  Master's Attorney Discipline Fund" must be prepared for the 
  Special Assessment. The checks, listings and batches of 
  coupons, properly identified, may be sent in one envelope 
  to State Bar of California, Membership Services, 555 
  Franklin Street, San Francisco, CA 94102.
  
  Timeframe:  Payment of Bar Dues and sections is due by the 
  close of business March 15, 1999.  Payment of the Special 
  Master's Attorney Discipline Fund is due on February 1, 
  1999. The State will not pay or reimburse any penalties 
  incurred as a result of late payment.
  
  If Accounting or Labor Relations staff have any questions, 
  please call Terrie Jordan at (916) 324-9377, CALNET 454-
  9377.  Employees with questions should be directed to their 
  departmental Accounting office.
  
  
  
  
  Robert Ledbetter
  Labor Relations Officer