State of California

  M E M O R A N D U M

  REFERENCE CODE:
  98-048

  DATE:
  October 1, 1998

  TO:
  Employee Relations Officers
  Mentor Coordinators

  FROM:
  Department of Personnel Administration
  Labor Relations Division

  SUBJECT:
  Mentoring Leave - Unit 10

  CONTACT:
  James Wheatley, Labor Relations Officer
  (916) 324-0476, CALNET 8-454-0476
  FAX: (916) 322-0765
  OFFICE VISION: DPA(JAWHEATL)
  INTERNET: JamesWheatley@DPA.CA.GOV


  The State reached agreement regarding Mentoring with the 
  California Association of Professional Scientists (CAPS), 
  Bargaining Unit 10, on August 28, 1998.
  
  The parties also agreed that although total agreement has 
  not been reached on a new contract, the Mentoring leave 
  provision for Bargaining Unit 10 employees can be 
  implemented immediately.  Attached is a copy of the 
  language signed by the parties.
  
  Generally, the provisions should be interpreted the same as 
  PML 96-038, describing mentoring leave for non-represented 
  employees, issued July 19, 1996.  Please review the 
  specific agreed upon language.
  
  If you have any questions regarding mentoring leave, please 
  contact me at the above number.
  
  
  
  James Wheatley
  Labor Relations Officer
  
  
  Attachment(s)
  
  
  
  AGREEMENT BETWEEN THE STATE OF CALIFORNIA 
  AND THE CALIFORNIA ASSOCIATION OF PROFESSIONAL SCIENTISTS
  
  Mentoring Leave
  
  
  a.Eligible Unit 10 employees may receive up to forty (40) hours of 
  "mentoring leave" per calendar year to participate in mentoring 
  activities once they have used an equal amount of their personal 
  time for these activities.  "Mentoring leave" is paid leave time 
  which may only be used by an employee to mentor.  This leave 
  does not count as time worked for purposes of overtime.  
  "Mentoring leave" may not be used for travel to and from the 
  mentoring location.
  
  b.An employee must use an equal number of hours of his or her 
  personal time (approved annual leave, vacation, personal leave, 
  personal holiday, or CTO during the work day and/or personal 
  time during non-working hours) prior to requesting "mentoring 
  leave."  For example, if an employee requests two (2) hours of 
  "mentoring leave", he or she must have used two (2) verified 
  hours of his or her personal time prior to receiving approval 
  for the "mentoring leave."  "Mentoring leave" does not have to 
  be requested in the same week or month as the personal time was 
  used.  It does, however, have to be requested and used before 
  the end of the calendar year.
  
  c.Prior to requesting mentoring leave and in accordance with 
  departmental policy, an employee shall provide his or her 
  supervisor with verification of personal time spent mentoring 
  from the mentoring organization.
  
  d.Requests for approval of vacation, CTO, and/or annual leave for 
  mentoring activities are subject to approval requirements in 
  this agreement and in existing departmental policies.  Requests 
  for approval of mentoring leave are subject to operational needs 
  of the State, budgetary limits, and any limitations imposed by 
  law.
  
  e.In order to be eligible for "mentoring leave", an employee must:
  
  have a permanent full-time appointment;
  
  have successfully completed the probationary period for 
  their current position; and 
  
  have committed to mentor a child or youth through a 
  bonafide mentoring organization for a minimum of one school 
  year.  (Most programs are aligned with the child's normal 
  school year, however, there may be some that are less or 
  more.  Department management may make exceptions to the one 
  school year commitment based on the mentor program that is 
  selected.)
   
  
  
  f.In addition, an employee is not eligible to receive "mentoring 
  leave" if:
  
  he or she is assigned to a "post" position in the 
  Departments of Corrections or Youth Authority; or 
  
  he or she works in a level of care position in the 
  Departments of Developmental Services, Mental Health, 
  Education, and Veterans' Affairs.
  
  g.Any appeals and/or disputes regarding this section shall be 
  handled in accordance with the Complaint procedure specified in 
  Section 9.2 of this Contract.