State of California

  M E M O R A N D U M

  REFERENCE CODE:
  98-042

  DATE:
  September 10, 1998

  TO:
  Personnel Officers
  Accounting Officers
  Personnel Transactions Supervisors
  Labor Relations Officers

  FROM:
  Department of Personnel Administration
  Office of the Director

  SUBJECT:
  Security of Pay Warrants and Direct Deposit Advice

  CONTACT:
  Jerri L. Judd, Personnel Management Consultant
  (916) 324-9415, CALNET 454-9415
  FAX:  (916) 327-1886
  OFFICE VISION:  DPA(JLJUDD)
  INTERNET:  JERRIJUDD@DPA.CA.GOV


  Section 11.11 of the 1998-99 Budget instructs the 
  Department of Personnel Administration (DPA) to advise all 
  departments, boards, offices, and other agencies and 
  entities of State Government of the requirement to ensure 
  the confidentiality of pay warrants and direct deposit 
  advice.
  
  In order to protect the privacy of State employees and 
  ensure the security of the payment of public funds, all 
  departments, boards, offices, and other agencies and 
  entities of the State shall distribute pay warrants and 
  direct deposit advice to employees in a manner that ensures 
  that personal and confidential information contained on the 
  warrants and direct deposit advice is protected from 
  unauthorized access.  DPA asks that all departments review 
  their current practices and, if needed, take the necessary 
  steps to ensure that unauthorized access of pay warrants 
  and direct deposit advice is secure. 
  
  If you have any questions regarding this memorandum, you 
  may contact your department's Personnel Management 
  Technician in the Classification and Compensation Division 
  at DPA.
  
  
  
  Lillian Rowett
  Chief Deputy Director