State of California
   
   M E M O R A N D U M
   
   REFERENCE CODE:
   PML 97-007
   
   DATE:
   March 11, 1997
   
   TO:
   Personnel Officers
   Employee Relations Officers
   Departmental Mentor Coordinators
   
   FROM:
   Department of Personnel Administration
   Labor Relations Division
   
   SUBJECT:
   Mentoring for Bargaining Unit 21 Employees
   
   CONTACT:
   Gloria Moore Andrews
   (916) 324-9373, CALNET 454-9373
   Office Vision:  DPA(GMANDREW)
   INTERNET:  GMANDREW@SMTP.DPA.CA.GOV
   Fax (916) 322-0765
   
   
   On Friday, March 7, 1997, the State reached agreement on
   the attached language with the California State Employees
   Association, Bargaining Unit 21, Education, Library and
   Maritime, regarding mentoring.  The parties also agreed
   that although total agreement has not been reached on a
   successor agreement, the mentoring leave provision for
   Bargaining Unit 21 employees can be implemented
   immediately.  
   
   The provision should be interpreted the same as        
   PML 96-038, regarding mentoring leave for non-represented
   employees, issued July 19, 1996.
   
   If you have any questions regarding mentoring leave,
   please contact me at (916) 324-9373, CALNET 454-9373.
   
   
   
   
   Gloria Moore Andrews
   Labor Relations Officer
   
   Attachment 
   
   
   AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE
   CALIFORNIA STATE EMPLOYEES ASSOCIATION, BARGAINING UNIT 21
   
   Mentoring Leave
   
   a.  Eligible Bargaining Unit 21 employees may receive up
   to forty (40) hours of "mentoring leave" per calendar year
   to participate in mentoring activities once they have used
   an equal amount of their personal time for these
   activities.  "Mentoring leave" is paid leave time which
   may only be used by an employee to mentor.  This leave
   does not count as time worked for purposes of overtime. 
   "Mentoring leave" may not be used for travel to and from
   the mentoring location. 
   
   b.  An employee must use an equal number of hours of his
   or her personal time (approved annual leave, vacation,
   personal leave, personal holiday, or CTO during the work
   day and/or personal time during non-working hours) prior
   to requesting "mentoring leave."  For example, if an
   employee requests two (2) hours of "mentoring leave", he
   or she must have used two (2) verified hours of his or her
   personal time prior to receiving approval for the
   mentoring leave".  "Mentoring leave" does not have to be
   requested in the same week or month as the personal time
   was used.  It does, however, have to be requested and used
   before the end of the calendar year.
   
   c.  Prior to requesting mentoring leave and in accordance
   with departmental policy, an employee shall provide his or
   her supervisor with verification of personal time spent
   mentoring from the mentoring organization. 
   
   d.  Requests for approval of vacation, CTO, and/or annual
   leave for mentoring activities are subject to approval
   requirements in this agreement and in existing
   departmental policies.  Requests for approval of mentoring
   leave are subject to operational needs of the State,
   budgetary limits, and any limitations imposed by law.
   
   e. In order to be eligible for "mentoring leave", an
   employee must:
   
   1. have a permanent full-time appointment;
   
    2. have successfully completed the probationary period
   for their current position; and 
   
   3. have committed to mentor a child or youth through a
   bonafide mentoring organization for a minimum of one
   school year.  (Most programs are aligned with the child's
   normal school year, however, there may be some that are
   less or more.  Department management may make exceptions
   to the one school year commitment based on the mentor
   program that is selected.)
   
   f. In addition, an employee is not eligible to receive
   "mentoring leave" if:
   
   1. he or she is assigned to a "post" position in the
   Departments of Corrections or Youth Authority; or
   
   2. he or she works in a level of care position in the
   Departments of Developmental Services, Mental Health,
   Education and Veterans' Affairs.
   
   g. Any appeals and/or disputes regarding this section
   shall be handled in accordance with the Complaint
   procedure specified in Section 6.2 of this Contract.