State of California M E M O R A N D U M To: PERSONNEL MANAGEMENT LIAISONS Date: November 18, 1992 Reference Code: 92-114 THIS MEMORANDUM SHOULD BE DISTRIBUTED TO: ALL PERSONNEL OFFICERS, PERSONNEL TRANSACTIONS SUPERVISORS AND PERSONNEL TRANSACTIONS STAFF From: Department of Personnel Administration Subject: Dental Coverage - Current Enrollees in California Dental Health Plan Effective January 1, 1993, California Dental Health Plan (CDHP) will no longer be providing State-sponsored dental coverage for active or retired State employees. Safeguard is being added as a new prepaid carrier and will provide prepaid dental coverage along with Private Medical-Care, Inc., (PMI) and DentiCare. This action is the result of a bidding process which was recently conducted for the State's prepaid dental plans. Accordingly, all active employees currently enrolled in CDHP will be required to move into one of these three available plans effective January 1, 1993. All employees enrolled in the State-sponsored CDHP plan are being sent a letter (copy attached) notifying them of this action and advising them that they need to make an election to another prepaid plan immediately. Included with their letter will be Evidence of Coverage Booklets for each plan. DOCUMENT PROCESSING To assist Personnel Offices in tracking their CDHP enrollees we are sending each Personnel Transactions Office a listing of their employees who are enrolled in CDHP with their copy of this PML. The following instructions should be followed in completing all STD 692 Dental Enrollment Forms: Effective Date - 1-1-93 Permitting Event Date - Blank Permitting Event Code - Blank Timeframes for Document Submission Impacted employees have been advised to have their dental enrollment changes (STD 692) to their Personnel Office no later than December 4, 1992. All documents must then be processed in Personnel and sent to the State Controller's Office (SCO) by Friday, December 11, 1992. Page 2 PML 92-114 November 18, 1992 All plan changes must be effective January 1, 1993 (December 1992 pay warrant). Current CDHP enrollees who do not take action to change their dental plan or whose documents are not processed by SCO in time to be reflected on the December pay warrant will be automatically moved to Safeguard effective January 1, 1993. Impact on 1993 FlexElect Enrollees You will note that the letter that was sent to CDHP enrollees advises them that if they enrolled in FlexElect for 1993 they would also have to submit a STD 701 FlexElect Enrollment Form. In light of the short timeframes for document completion and in recognition of the additional workload involved, we have subsequently been able to make arrangements with SCO to process documents for THIS PROCESS ONLY WITHOUT completing a STD 701. Your assistance in informing employees of this change SHOULD they inquire about the necessity of a FlexElect form will be appreciated. PLAN CODES AND PREMIUMS All prepaid plans continue to be fully state funded with no out-of- pocket premium deductions. Please make note of the plan codes and premiums listed below: SAFEGUARD PMI DENTICARE Codes - 100-016 100-009 100-070 POP/Flex - 351-016 351-009 351-012 Rates 1 Party $10.85 $12.05 $11.18 2 Party 17.30 19.52 17.89 3+Party 23.65 26.85 24.95 (These amounts include $.40 administration fee.) UNIT 6 EMPLOYEES - CCPOA TRUST For your information, we have also been informed by the Unit 6, CCPOA Union Trust that effective December 1, 1992 (November pay period), CDHP will no longer be providing dental coverage to Unit 6 members. The new CCPOA prepaid dental carrier is Blue Cross Dental Net. SCO has assigned this new carrier the following plan codes of 100-248 and POP/Flex 351-248. We understand that Unit 6 will be advising their members of this change and that conversion to this new plan will be automatic. CCPOA has indicated that they may request a special open enrollment period at a later date in 1993 to allow impacted members to elect to change to Blue Cross, the CCPOA indemnity plan. Unit 6 employees should be directed to contact the Union Trust in the event they have questions regarding this action. Page 3 PML 92-114 November 18, 1992 SPECIAL OPEN ENROLLMENT In light of the changes to the prepaid carriers, a special open enrollment period will be held sometime in January/February. Specific instructions will be sent out within the next few weeks. During this special open enrollment eligible employees will be allowed to enroll in any of the available prepaid plans. Enrollment into Delta Dental, the State's indemnity plan will not be allowed as part of this open enrollment period. A new dental rate chart updating all of the dental plans and COBRA rates will be distributed along with the special open enrollment material. Your patience while we work to put all of this information in place is appreciated. Questions regarding any of the information contained in this memo should be directed to Nicolas Villa, Statewide Dental Coordinator at (916) 324-9486 or CalNet 454-9486. Patricia Pavone, Chief Benefits and Training Division Attachment (CDHP enrollee listing sent directly to Personnel Transactions Supervisors)