State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2002-081


  DATE:
  December 20, 2002


  TO:
  Employee Relations Officers

  Personnel Officers

  Personnel Transactions Supervisors


  FROM:
  Department of Personnel Administration
  Office of the Director


  SUBJECT:
  Holiday Informal Time Off


  CONTACT:
  Clarice Pace, Analyst

  (916) 324-9381

  FAX: (916) 327-1886

  Email: ClaricePace@dpa.ca.gov



  In celebration of the holiday season, the Governor has 
  authorized informal time off (ITO) for all employees based 
  on the following:

  

  -    Full-time employees will be permitted four hours 
  of ITO.

  

  -    Part-time employees who work less than 1/4 time 
  will be permitted one hour of ITO, part-time employees 
  who work 1/4 to 1/2 time will be permitted two hours 
  of ITO, and part-time employees who work more than 1/2 
  time will be permitted four hours of ITO.

  

  -    Intermittent employees who work 1-43 hours during 
  the month of December will be permitted one hour of 
  ITO.  Intermittent employees who work 44 to 87 hours 
  will be permitted two hours of ITO, and intermittent 
  employees who work 88 hours or more will be permitted 
  four hours of ITO.

  

  For most employees, the informal paid time off will be 
  either Tuesday, December 24, 2002, or Tuesday, December 31, 
  2002.  The time off should be granted in a manner 
  consistent with maintaining necessary services to the 
  public.  Employees who are required to work on those days 
  or who would otherwise be scheduled to work, but are on 
  paid leave status, should be granted the time off prior to 
  June 30, 2003, if administratively feasible.

  

  All employees, including temporary hires such as seasonal 
  employees and retired annuitants, if scheduled to work, are 
  eligible for ITO.

  

  ITO is to be reported on the Absence Report for all employees.  
  Employees who are exempt from FLSA may combine their ITO with 
  paid leave to equal a full day off.  ITO must be used on a 
  scheduled workday.

  

  Holiday ITO balances will be maintained until the hours are 
  actually used.  This includes employees transferring between 
  agencies.  Holiday ITO is not available for cash-out; therefore, 
  agencies should allow employees to use their holiday ITO prior to 
  separation.

  

  If you have any questions regarding holiday ITO, please have your 
  personnel office staff contact Clarice Pace.  I hope you all have 
  a joyous holiday season.