State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2002-077

  DATE:
  November 26, 2002

  TO:
  Personnel Management Liaison
  Personnel Officers
  Employee Relations Officers

  FROM:
  Department of Personnel Administration
  Classification and Compensation Division

  SUBJECT:
  CSEA Units 1, 3, 4, 11, and 15 
  Article 14 (Classification)

  CONTACT:
  Debra Thompsen, Staff Personnel Program Analyst
  (916) 324-9364
  FAX: (916) 327-1886
  E-mail: DebraThompsen@dpa.ca.gov


  As part of the collective bargaining process, the 
  Department of Personnel Administration (DPA) and California 
  State Employees Association (CSEA) negotiated changes in 
  Article 14, Section 14.1 Classification Changes for 
  Units 1, 3, 4, 11, and 15, effective January 1, 2002.  
  Because of the moratorium on classification and pay items 
  (Personnel Management Liaison [PML] Memorandum 2001-049), 
  there has been limited activity regarding classification 
  proposals.  However, any classification changes initiated 
  from January 1, 2002, forward are subject to the new 
  contract provisions, unless otherwise specified in the CSEA 
  contract.
  
  Section 14.1, Classification Changes, articulates the 
  commitment of the parties to working cooperatively when 
  there is an identified need to create or make modifications 
  to civil service classes.  Because of the meet-and-confer 
  aspect of the classification and compensation component, 
  the new contract language requires DPA Labor Relations 
  Officers to be involved up front in the early stages of 
  classification proposals.  Therefore, effective 
  immediately, DPA's Classification and Compensation 
  Division (CCD) must withdraw departments' delegated 
  responsibility for union notification regarding 
  classification changes in CSEA Units 1, 3, 4, 11, and 15.  
  Section 100 of the Classification and Pay Manual is in the 
  process of being revised to provide additional guidance and 
  procedures regarding these changes, and it will be released 
  in a separate PML.  Following is a summary of the new 
  process:
  
  1.   During the developmental stages of a new or modified class 
  specification, the Union will have an opportunity to be more 
  actively involved in providing feedback during the development of 
  the class specification.  There is some discretion by management 
  and DPA on when to involve the Union initially; however, the 
  intent is to build a cooperative effort.  DPA will notify the 
  Union in writing of the State's intent to create a new 
  classification or to modify an existing one.  The Union will have 
  30 days to express an interest in meeting on the proposal by 
  responding in writing.
  
  2.   The Union has the option to "meet-and-confer" with DPA on 
  the class specification. 
  
  3.   The Union also has the option to "meet-and-confer" with DPA 
  regarding the compensation for the class, prior to adoption by 
  the State Personnel Board (SPB).
  
  4.   In cases where no agreement can be reached on the class 
  specification and compensation aspects, DPA has the ability to 
  move forward with the item as a Hearing Item at SPB, after the 
  mediation process.
  
  5.   Allegations of noncompliance with the procedural steps and 
  timeframes described in Section 14.1 are subject to the grievance 
  and arbitration procedure.  
  
  As classification proposals are presented to DPA by departments, DPA 
  Labor Relations Officers and CCD analysts will work with the 
  departmental human resources and labor relations staff regarding this 
  new classification change process.
  
  If you have any questions, please consult with your assigned CCD 
  analyst or appropriate Labor Relations Officer for the bargaining 
  unit.
  
  
  
  
  Michael T. Navarro, Chief
  Classification and Compensation Division