State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2002-071

  DATE:
  November 1, 2002

  TO:
  Employee Relations Officers
  Personnel Officers
  State Restriction of Appointments (SROA)
    Coordinators

  FROM:
  Department of Personnel Administration
  Classification and Compensation Division

  SUBJECT:
  New Edition of the California State Restriction of 
  Appointments (SROA) Policy and Procedure Manual.

  CONTACT:
  Barbara Birt, Statewide SROA Coordinator
  (916) 324-0448
  FAX: (916) 327-1886
  E-mail: barbarabirt@dpa.ca.gov


  The purpose of this memorandum is to distribute a new 
  edition of the California State Restriction of Appointments 
  (SROA) Policy and Procedure Manual.  This new edition of 
  the SROA Manual supersedes all previous Personnel 
  Management Liaisons (PML) Memoranda and policy memoranda 
  pertaining to the SROA Program.  
  
  Minor changes clarifying the SROA process and procedures 
  are included in this new edition of the SROA Manual.  Major 
  changes to the SROA process include:
  
  -    Surplus status will end at the point in time an 
  appointing power (l) notices the employee that he/she is no 
  longer Surplus and (2) the appointing power requests that 
  the Department of Personnel Administration (DPA) remove the 
  employee's Surplus status.  If a job offer is made with a 
  specific start date and an employee accepts it prior to an 
  appointing power completing both of these steps, the 
  employee is still considered to be on Surplus status. 
  
  -    DPA is rescinding all departmental delegations to determine 
  whether or not employees possess the requisite knowledge, skills, and 
  abilities for appointment to the Staff Services Manager I pay level 
  and above.  Consequently, ALL REQUESTS FOR EXEMPTIONS FROM HIRING 
  SROA/SURPLUS EMPLOYEES MUST BE SUBMITTED TO DPA FOR APPROVAL.
  
  -    The contracts for Bargaining Units (BU) 2 and 9 include a clause 
  typically referred to as "Super SROA."  This clause provides:
  
  "Departments filling vacancies shall offer positions to employees 
  facing layoff, demotion in lieu of layoff, or mandatory 
  geographic transfer, who meet the minimum qualifications for the 
  vacancy being filled, provided that the vacancy is equivalent in 
  salary and responsibility and in the same geographic area and 
  bargaining unit."
  
  The "Super SROA" hiring restrictions are explained in detail in 
  Subsection V.E.5 of this SROA Manual.
  
  We hope that this new edition of the SROA Manual provides improved 
  policy direction in the administration of the SROA program.  Questions 
  concerning the SROA process or procedures should be directed to the 
  contact of this PML, listed above.  
  
  
  
  
  Michael T. Navarro, Chief
  Classification and Compensation Division
  
  Attachments will be distributed via mail.