State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2002-023

  DATE:
  April 10, 2002

  TO:
  Accounting Officers
  Employee Relations Officers
  Mentor Coordinators
  Personnel Officers

  FROM:
  Department of Personnel Administration
  Policy Development Office

  SUBJECT:
  Mentoring Leave - Bargaining Units 1, 3, 4, 11, 15, and 21.

  CONTACT:
  Charlotte Gehringer, Personnel Management Analyst
  (916) 323-6938
  FAX: (916) 324-0524
  Email: CharlotteGehringer@dpa.ca.gov


  In the past, to be eligible for mentoring leave, it was 
  required that an employee have a permanent, full-time 
  appointment.  The following changes to this criteria 
  governing mentoring leave for State bargaining units 1, 3, 
  4, 11, 15, and 21 are effective January 31, 2002:   
  
    -  Probationary employees can now participate if they have prior 
  permanent civil service status.
  
    -  Permanent part-time and permanent intermittent employees may now 
  receive a prorated amount of mentoring leave based upon their time 
  base.  For example, a half-time employee is eligible for 20 hours of 
  mentoring leave per calendar year, and an intermittent employee 
  working a monthly equivalent of 160 hours may earn 3.33 hours of 
  mentoring leave.
  
    -  Participation in mentoring leave requires that the employee 
  commit to mentor a child or youth through a mentoring organization 
  that meets the Quality Assurance Standards established by the 
  California Mentoring Initiative Office, Department of Alcohol & Drug 
  Programs.
  
  The attached Mentoring Leave Criteria reflects the foregoing changes.  
  For information on mentoring leave, please contact the DPA Labor 
  Relations Division at (916) 324-0476 and ask for the Labor Relations 
  Officer assigned to the appropriate bargaining unit.
  
  
  
  
  Bob Painter, Chief
  Policy Development Office
  
  Attachment
  
   
  MENTORING LEAVE CRITERIA
  (Revised 4/1/02)
  
  
  A.   Eligible employees may receive up to 40 hours of mentoring leave 
  per calendar year to participate in mentoring activities once they 
  have used an equal amount of their personal time for these activities.  
  Mentoring leave is paid leave time, which may only be used by an 
  employee to mentor.  Mentoring leave does not count as time worked for 
  purposes of overtime, and this time may not be used for travel to and 
  from the mentoring location.
  
  B.   An employee must use an equal number of hours of his/her personal 
  time (approved annual leave, vacation, personal leave, personal 
  holiday, or CTO during the workday and/or personal time during 
  nonworking hours) prior to requesting mentoring leave.  For example, 
  if an employee requests two hours of mentoring leave, he/she must have 
  used two verified hours of his/her personal time prior to receiving 
  approval for the mentoring leave.  Mentoring leave does not have to be 
  requested in the same week or month as the personal time was used.  It 
  does, however, have to be requested and used before the end of the 
  calendar year.
  
  C.   Prior to requesting mentoring leave and in accordance with 
  departmental policy, an employee shall provide his/her supervisor with 
  verification of personal time spent mentoring from the mentoring 
  organization.
  
  D.   Requests for approval of vacation, CTO, and/or annual leave for 
  mentoring activities are subject to approval requirements for the 
  current contract and in existing departmental policies.  Requests for 
  approval of mentoring leave are subject to operational needs of the 
  State, budgetary limits, and any limitations imposed by law.
  
  E.   In order to be eligible for mentoring leave, an employee must:  
  (1) have a current permanent appointment, OR have prior permanent 
  status; AND (2) have committed to mentor a child or youth through a 
  mentoring organization that meets the Quality Assurance Standards 
  established by the California Mentoring Initiative Office, Department 
  of Alcohol & Drug Programs for a minimum of one school year.  
  NOTE:  Most programs are aligned with the child's normal school year.  
  Department management may make exceptions to the school year 
  commitment based on individual mentor programs. 
  
  F.   Permanent part-time and permanent intermittent employees may 
  receive a prorated amount of mentoring leave based upon their time 
  base.  For example, a half-time employee is eligible for 20 hours of 
  mentoring leave per calendar year.  An intermittent employee working a 
  monthly equivalent of 160 hours may earn 3.33 hours of mentoring 
  leave.
  
  G.   An employee is NOT eligible to receive mentoring leave if:  
  (1) he/she is assigned to a post position in the Department of 
  Corrections or Youth Authority; or (2) he/she works in a level of care 
  position in the Departments of Developmental Services, Mental Health, 
  Education, and Veterans' Affairs.