State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2002-014

  DATE:
  March 4, 2002

  TO:
  Employee Relations Officers
  Personnel Officers

  FROM:
  Department of Personnel Administration
  Policy Development Office

  SUBJECT:
  Represented Employees' Paid Time-Off - Precinct Board 
  Member,
  Election Day

  CONTACT:
  Robert K. Clifford, Personnel Program Manager
  (916) 322-5714
  FAX: (916) 324-0524
  Email: RobertClifford@dpa.ca.gov


  Agreement has been reached with all State employee 
  bargaining units regarding paid time off for Precinct Board 
  Members under Government Code Section 19844.7 (Statutes of 
  2001).  This section provides that a State employee 
  appointed as a member of a Precinct Board (Poll Worker), 
  taking time off from State employment to serve as a member 
  of that Precinct Board on election day, shall receive his 
  or her regular wage or salary for that election day without 
  forfeiting any compensation received for service as a 
  Precinct Board Member.
  
  Side letters with all State exclusive representatives 
  provide the following provision:
  
  PAID TIME-OFF - PRECINCT ELECTION BOARD
  
  With prior approval of the employee's supervisor and 
  under comparable conditions as provided for 
  supervisors and managers in Department of Personnel 
  Administration (DPA) Rule 599.930, an employee may be 
  granted time off for public service as a member of a 
  Precinct Election Board.  The employee shall be 
  eligible for both regular State compensation and any 
  fee paid by the Registrar of Voters for such service.  
  Verification of service may be required. 
  
  For employees excluded from bargaining, DPA adopted DPA Rule 599.930 
  (attached).
  
  Questions from individual employees regarding the provisions of this 
  program should be directed to the employee's personnel/payroll office.  
  If departments have questions or need assistance in program 
  administration, they should contact Robert Clifford at DPA Policy 
  Development Office.
  
  
  
  
  Bob Painter, Chief
  Policy Development Office
  
  Attachment
   
  SECTION 599.930 TIME-OFF - PRECINCT ELECTION BOARD - EXCLUDED EMPLOYEE
  
  (a)     An excluded employee who is appointed as a member of a 
  Precinct Board, and takes time-off from State employment to serve 
  as a member of that Precinct Board on election day, shall receive 
  his or her regular wage or salary for that election day without 
  forfeiting any compensation received for service as a Precinct 
  Board Member. 
  (b)     Excluded employee is defined in section 599.615(b).  Except 
  for the purposes of this section, excluded employee shall not 
  include any officer or employee appointed or employed by the 
  Legislature, or any officer, deputy, or employee selected or 
  appointed by an elected State officer.
  (c)     The eligibility of a State employee to receive time off to 
  serve as a Precinct Board Member is subject to approval by the 
  employee's manager or supervisor.  Employees seeking Precinct 
  Election Board release time shall provide sufficient notice to 
  allow departments to ensure that adequate coverage can be 
  maintained and that operational needs are met. 
  (d)     Verification of service as a Precinct Board Member on election 
  day may be required by the appointing authority by requiring the 
  employee to provide written verification of service from the 
  Registrar of Voters, including the name of the employee serving 
  and the date of the election.
  
  
  NOTE:  Authority cited: Section 3539.5, Government Code.  Reference: 
  Section 19844.7, Government Code.