State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2001-037

  DATE:
  September 20, 2001

  TO:
  Personnel Officers
  Personnel Transactions Supervisors
  Labor Relations Officers

  FROM:
  Department of Personnel Administration
  Classification and Compensation Division

  SUBJECT:
  Legal Secretary Classification

  CONTACT:
  Hortencia Morales, Staff Personnel Management Analyst
  (916) 324-9417
  FAX: (916) 327-1886
  Email: HortenciaMorales@dpa.ca.gov


  The Department of Personnel Administration (DPA) and the 
  State Controller's Office (SCO) are preparing to implement 
  the provisions of the Legal Secretary classification 
  settlement agreement.  This agreement was reached between 
  DPA and the California State Employees' Association on June 
  15, 2001, and impacts Legal Secretary incumbents in the 
  following manner:
  
  Incumbents who were reallocated or split-off from the 
  class of Senior Legal Typist to Legal Secretary, Range A, 
  in accordance   with the provisions and timeframes of the 
  May 1999 Legal Typist/Secretary Board Item:
  
  Employees with a reallocation or split off date later 
  than December 2, 1999, and who meet the criteria for 
  Legal Secretary, Range A, as described within the 
  class specification and allocation guidelines dated 
  May 1999, are to be compensated at the appropriate 
  rate for the class effective December 2, 1999, 
  provided the employee held status as a Senior Legal 
  Typist on this date.     
  
  
  Incumbents who meet the Alternate Range Criteria for 
  Legal Secretary, Range B, as adopted by the State 
  Personnel Board on July 12, 2001, and who meet criteria 
  as described within the  
  
  class specification and allocation guidelines dated May 1999 
  (note:  the specification and allocations guidelines are 
  unchanged):
  
  The revision to the Alternate Range Criteria removed the need for 
  an assessment tool for movement to Range B.  Employees meeting 
  the new criteria and allocation guidelines are to be moved from 
  Range A to Range B effective March 15, 2001.
  
  
  Legal Secretary positions determined to be misallocated:
  
  The current incumbent remains a Legal Secretary, Range A, until 
  the position is vacated.  This incumbent is not eligible for 
  movement to Range B.
  
  DPA will be contacting departments on an individual basis to confirm 
  employee information and verify employee movement based upon the 
  provision of the settlement agreement.  Once DPA receives confirmation 
  of this information, it will be submitted to SCO on a flow basis for 
  keying.  At that time, the department should advise each incumbent of 
  the impact of the settlement agreement.
  
  Please contact Hortencia Morales at the above telephone number or 
  e-mail address with any questions regarding this correspondence.
  
  
  
  
  Michael T. Navarro, Chief
  Classification and Compensation Division