State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2001-032


  DATE:
  August 20, 2001


  TO:
  Personnel Officers


  FROM:
  Department of Personnel Administration
  Classification and Compensation Division


  SUBJECT:
  Personnel Services Series and Payroll Services Series 
  Classification Changes:  Departmental Action Required


  CONTACT:
  Camille Hollis, Personnel Management Analyst

  (916) 324-3860

  FAX: (916) 327-1886

  Email: CamilleHollis@dpa.ca.gov



  The purpose of this memorandum is to provide information 
  regarding the changes to the Personnel Services Series and 
  Payroll Services Series.

  

  In accordance with the 1999-2001, Bargaining Unit 1 
  Memorandum of Understanding (MOU), a Joint Labor/Management 
  "Task Force" was established to review the Personnel 
  Services Specialist classification series.  The contract 
  language specified that the State and the Union shall 
  institute the following action:

  

  1.     Issue allocation guidance to departments permitting 
  reallocation of Personnel Services Specialist I to 
  Personnel Services Specialist II, when sufficient 
  complexity exists.

  

  2.     Within six months of contract ratification, develop 
  a workload formula based on measurable factors impacting 
  the complexity of work assigned to the Personnel Services 
  Specialist series.

  

  3.     Departments will consider administrative 
  alternatives prior to mandatory overtime.

  

  4.     Establish a Joint Labor/Management "Task Force" to 
  define the level and amount of work, and to establish a 
  relationship with Unit 1 classifications.

  

  In accordance with the contract language, the Department of Personnel 
  Administration (DPA) issued the following Personnel Management 
  Liaisons (PML) memos:

  

  1.     PML 2000-049, August 10, 2000, regarding allocation guidance 
  for the Personnel Services Specialist II class.

  

  2.     PML 2000-055, August 28, 2000, regarding Administrative 
  Alternatives: Mandatory Overtime.

  

  Based on the Joint/Management Labor team's review of the Personnel 
  Services Specialist and Payroll Services Specialist classification 
  series, the following action has taken place.

  

  1.     Revised classification plan, Personnel Services & Payroll 
  Services series.

  

  -  Consolidated the Personnel Services Specialist I and Personnel 
  Services Specialist II classification, and Payroll Services 
  Specialist I and Payroll Services Specialist II.

  

  -  Retitled the classification series, Personnel Specialist and 
  Payroll Specialist.  Supervisor classes were retitled 
  accordingly.

  

  -  Established a new classification, Senior Personnel Specialist 
  and Senior Payroll Specialist.

  

  --  Salary negotiations are taking place between the State 
  and the union.

  

  -  Proposed abolishment of the Personnel Services Supervisor I 
  and Payroll Services Supervisor I classifications when they 
  become vacant.

  

  -  Changed the Alternate Range Criteria 125 to allow entry into 
  class at Range B and to add Range D.

  

  2.     Revised the Allocation Guides for the two series.

  

  3.     Developed a comprehensive workload formula based on measurable 
  factors.

  

  4.     Changed the Schematic Code for the Personnel Services and 
  Payroll Services classifications from CG to KY.

  

  5.     Established an annual $2,400 Recruitment and Retention 
  Differential, effective January 1, 2001.

  

  Therefore, effective July 1, 2001, the following classification 
  changes are in effect:

  

  RETITLED:

  

            OLD TITLE                         NEW TITLE

  

  Personnel Services Specialist I       Personnel Specialist

  Personnel Services Supervisor II      Personnel Supervisor I

  Personnel Services Supervisor III     Personnel Supervisor II

  

  Payroll Services Specialist I         Payroll Specialist

  Payroll Services Supervisor           Payroll Operations Supervisor

  

  REALLOCATION:

  

            OLD CLASS                           NEW CLASS

  

  Personnel Services Specialist II      Personnel Specialist, Range D

  Payroll Services Specialist II        Payroll Specialist, Range D

  

  NEW CLASSIFICATIONS:

  

  Senior Personnel Specialist

  Senior Payroll Specialist

  

  Initial movement to the new Senior Personnel and Senior Payroll 
  Specialist classifications will take place as follows: 

  

  Personnel Services Specialist or Payroll Services Specialist 
  performing full-time workers' compensation or full-time position 
  control and/or working in a one or two person shop will be reallocated 
  without examination to the Senior Personnel Specialist or Senior 
  Payroll Specialist classification.

  

  By September 30, 2001, departments must submit to DPA the following 
  information:

  

  1.     Employee's Name.

  

  2.     Classification Title.

  

  3.     Position Number.

  

  4.     A current duty statement.

  

  5.     Organization chart illustrating location of class.

  

  6.     A notation of function:  Workers' Compensation, Position 
  Control and/or One or Two Person Office.

  

  For your convenience, a Request to Process Movement Changes form has 
  been provided.

  

  All other proposed movement to the Senior Personnel Specialist and 
  Senior Payroll Specialist classes will take place through the 
  Classification Action Request (Form 625) process, and must be based on 
  establishment of list eligibility and assignment of appropriate senior 
  level work.  Therefore, the Senior levels are placed on Modified 
  Classification Review II for all initial allocations, and therefore 
  require DPA review and approval prior to filling position(s).

  

  Future published classification information related to these changes 
  will be available on the Personnel Information Exchange (PIE) system.

  

  If you have any questions regarding this memorandum, please contact me 
  at the above number.

  

  

  

  

  Wayne Kurahara

  Program Manager

  

  Attachments will be distributed via mail.