State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2000-066

  DATE:
  November 27, 2000

  TO:
  Employee Relations Officers
  Personnel Officers
  Personnel Transactions Supervisors

  FROM:
  Marty Morgenstern, Director
  Department of Personnel Administration
  Office of the Director

  SUBJECT:
  Holiday Informal Time Off

  CONTACT:
  Clarice Pace, Personnel Management Technician
  (916) 324-9381, CALNET 454-9381
  Fax: (916) 327-1886
  Email: ClaricePace@dpa.ca.gov


  In celebration of the holiday season, the Governor has 
  authorized informal time off (ITO) for all employees based 
  on the following:
  
  Full-time employees will be permitted four hours of ITO.
  
  Part-time employees who work less than 1/4 time will be 
  permitted one hour of ITO, part-time employees who work 1/4   
  to 1/2 time will be permitted two hours of ITO, and part-
  time employees who work more than 1/2 time will be 
  permitted four hours of ITO.
  
  Intermittent employees who work 1-41 hours during the 
  month of December will be permitted one hour of ITO.  
  Intermittent employees who work 42 to 84 hours will be 
  permitted two hours of ITO, and intermittent employees 
  who work 85 hours or more will be permitted four hours of 
  ITO.
  
  For most employees, the informal paid time off will be 
  either Friday, December 22, 2000, or Friday, December 29, 
  2000.  The time off should be granted in a manner 
  consistent with maintaining necessary services to the 
  public.  Employees who are required to work on those days 
  or who would otherwise be scheduled to work, but are on 
  paid leave status, should be granted the time off prior to 
  June 30, 2001, if administratively feasible.
    
  All employees, including temporary hires such as seasonal employees 
  and retired annuitants, if scheduled to work, are eligible for ITO.
  
  ITO is to be reported on the Absence Report for employees covered 
  under the Fair Labor Standards Act (FLSA).
  
  Employees who are exempt from FLSA who work and use their ITO on 
  Friday, December 22, 2000 or Friday, December 29, 2000 are not 
  required to post the time off on their Absence Report.  ITO may not be 
  combined with paid leave to equal a full day off.  ITO must be used on 
  a scheduled workday.
  
  If you have any questions regarding holiday ITO, please have your 
  personnel office staff contact Clarice Pace, Personnel Management 
  Technician within the Personnel Service Branch, Classification and 
  Compensation Division, at the Department of Personnel Administration. 
  I hope you all have a joyous holiday season.