State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2000-055

  DATE:
  August 28, 2000

  TO:
  Employee Relations Officers
  Personnel Officers

  FROM:
  Department of Personnel Administration
  Labor Relations Division

  SUBJECT:
  Administrative Alternatives: Mandatory Overtime

  CONTACT:
  Gerald B. Radeleff, Labor Relations Officer
  (916) 324-0476, CALNET 454-0476
  FAX: (916) 322-0765
   
  Email: JerryRadeleff@DPA.CA.GOV


  The Bargaining Unit 1 Contract, Section 11.26, Personnel 
  Services Specialist I/II Realignment, calls for the State 
  and the Union to institute the following actions with 
  regards to the following two classifications: Personnel 
  Services Specialist I and Personnel Services Specialist II.
  
  Subsection A.  "Issue allocation guidance to departments 
  permitting reallocation of Personnel Services Specialist 
  (PSS) I to PSS II, when sufficient complexity exists."
  
  Subsection B.  "Within six months of contract ratification, 
  develop a workload formula based on measurable factors 
  impacting the complexity of work assigned to the PSS 
  series."
  
  Subsection C.  "Departments will consider administrative 
  alternatives prior to mandatory overtime."
  
  Subsection D.  "Establish a Joint Labor/Management "Task 
  Force" to define the level and amount of work, and to 
  establish a relationship with Unit 1 classifications."
  
  The Joint Labor/Management Task Force has been meeting in 
  regards to implementing the language in Article 11.26 and 
  the following guidance is offered in regards to Subsection 
  C.
  
  To the degree possible it is recommended that departments, 
  prior to ordering mandatory overtime, consider the 
  following administrative alternatives:
  
  1.  Review workload spread to ensure equitable 
  distribution.
  
  2.  Post overtime needs in advance and request volunteers.
  
  3.  Create a pool of qualified employees, intra-
  departmental and inter-department, intended in working 
  overtime. 
  
  4.  Recruit and hire staff.  Search for retired annuitants 
  to fill critical workload peaks.
  
  I am willing to work with departments in developing 
  administrative alternatives prior to imposing mandatory 
  overtime.
  
  Please direct your questions to me at (916) 323-7998 or at 
  the email listed above.
  
  
  
  Gerald B. Radeleff
  Labor Relations Officer