State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2000-022

  DATE:
  April 7, 2000

  TO:
  Employee Relations Officers
  Personnel Officers
  Personnel Transactions Supervisors

  FROM:
  Department of Personnel Administration
  Labor Relations Division

  SUBJECT:
  Annual Leave Side Letter Bargaining Unit 1

  CONTACT:
  Gerald B. Radeleff, Labor Relations Officer
  (916) 323-7998
  FAX: (916) 322-0765
   
  Email: JerryRadeleff@DPA.CA.GOV


  The purpose of this memo is to provide information 
  regarding the recently negotiated Side Letter, Annual 
  Leave, dated March 23, 2000, for Bargaining Unit 1 
  employees.
  
  The Side Letter contains the following provisions:
  
    1.  Any employee who is currently enrolled in the Annual 
  Leave Program and transfers into Bargaining Unit 1 after 
  May 1, 2000, shall have their enrollment in the Annual 
  Leave Program terminated, effective the first of the month 
  following their transfer into Bargaining Unit 1.  Such 
  employees shall be enrolled in the vacation and sick leave 
  programs as specified in the Bargaining Unit 1 Contract.
  
  This provision applies to employees who move into 
  Bargaining Unit 1 after May 1, 2000 and are in the Annual 
  Leave Program.  They must be transferred to the 
  vacation/sick leave programs of the Contract.
  
    2.  Any employee who is or was enrolled in the Annual 
  Leave Program and moved into Bargaining Unit 1 prior to May 
  1, 2000 may elect either of the following:
  
      a.  Remain in the Annual Leave Program until July 2, 
  2001, such election to be retroactive to the date of their 
  enrollment in the Annual Leave Program was terminated; or,
  
      b.  Convert to the Vacation/Sick Leave programs as 
  specified in Article 8, such election to be retroactive to 
  December 1, 1999 or the month following their transfer into 
  Bargaining Unit 1, whichever is later.
  
  Whether or not an employee was terminated from the Annual 
  Leave Program they must be given an election form and they 
  must elect either to remain in, or revert back to Annual 
  Leave effective the date they were changed to vacation/sick 
  leave.  Employees who elect the vacation/sick leave program 
  will have an effective date of December 1, 1999.
  
    3.  An employee who fails to return their election form 
  to their Personnel/Human Resources unit by five (5) p.m., 
  May 20, 2000, will be placed in the vacation/sick leave 
  programs as specified in the Bargaining Unit 1 Contract.
  
  An employee, whose enrollment in the Annual Leave Program 
  is terminated (elects the vacation/sick leave program), 
  will retain the right to use their Annual Leave credit, 
  under Sections 1 and 2 above, pursuant to Article 8.12, 
  Leave Credits Upon Transfer in State Service, and Article 
  21.9, Transfer from Annual Leave Program, and shall be 
  credited with vacation/sick leave effective the month 
  following termination of their participation in the Annual 
  Leave Program.  Employees who elect to convert to 
  vacation/sick leave should be given ample time to reduce 
  their hours to the 400 hour cap as required under the 
  vacation provisions of the Contract. 
  
  
  EMPLOYEES QUESTIONS AND ANSWERS - BARGAINING UNIT 1 
  
  Q #1: Can new hires choose the Annual Leave Program?
  
  A: No. New hires must be placed in the vacation/sick leave 
  programs.
  
  Q #2: Can employees in Bargaining Unit 1, who are enrolled 
  in the vacation/sick leave programs change to the Annual 
  Leave Program?
  
  A: No. This Side Letter only applies to those employees who 
  moved into Bargaining Unit 1 and were in the Annual Leave 
  Program as of December 1, 1999 or later.
  
  Q #3: What happens if an employee does not return their 
  election form to remain in or change to the vacation/sick 
  leave program by the close of business on May 20, 2000?
  
  A: They must be placed in the vacation/sick leave programs.
  
  Q #4: Can employees in the Annual Leave program and who 
  move to Bargaining Units that do not have Annual Leave stay 
  in Annual Leave?
  
  A: Refer to the appropriate Bargaining Unit Contract or 
  contact the appropriate Labor Relations Officer at DPA.
  
  Q #5: Can an employee who elects the vacation/sick leave 
  programs be changed prior to December 1, 1999?
  
  A: No. Election to vacation/sick leave is retroactive only 
  to December 1, 1999 or the month following their transfer 
  into the Bargaining Unit, whichever is later.
  
  
  Please direct questions regarding this memo to the contact 
  listed.
  
  
  
  Gerald B. Radeleff
  Labor Relations Officer
  
  
  
  ANNUAL LEAVE-VACATION/SICK LEAVE ELECTION FORM
  BARGAINING UNIT 1
  
  
  Employee Name                              Unit #
  
  Social Security Number
  
  Department/Location
  
  Phone Number
  
  
     1.  __________ I elect to remain in the Annual Leave 
  Program until July 2, 2001. Such election is retroactive to 
  the date my enrollment in the Annual Leave Program was 
  terminated.
  
     2.  __________ I elect to convert to the Vacation/Sick 
  Leave program as specified in Article 8, Leaves, in the 
  Bargaining Unit 1 Contract. Such election is to be 
  retroactive to December 1, 1999 or the month following my 
  transfer into Bargaining Unit 1, whichever is later.
  
  FAILURE TO RETURN THE ELECTION FORM TO THE PERSONNEL/HUMAN 
  RESOURCES OFFICE BY 5 PM MAY 20, 2000, SHALL CONSTITUTE AN 
  ELECTION TO CONVERT TO THE VACATION/SICK LEAVE PROGRAMS AS 
  SPECIFIED IN ARTICLE 8, LEAVES.
  
  
  Employees whose enrollment in the Annual Leave Program is 
  terminated under section 2 (above), will retain the right 
  to use Annual Leave credit, per the Bargaining Unit 1 
  Contract, Article 8.12 Leave Credits Upon Transfer in State 
  Service and Article 21.9, Transfer from Annual Leave 
  Program. Vacation/Sick Leave shall begin to be credited 
  effective the month following the termination of the 
  employee's participation in the Annual Leave Program.
  
  
  
  Signature____________________________                  
  
  
  Date________________