State of California

  M E M O R A N D U M

  REFERENCE CODE:
  2000-019

  DATE:
  March 28, 2000

  TO:
  Accounting Officers
  Employee Relations Officers
  Personnel Officers
  Personnel Transactions Supervisors

  FROM:
  Department of Personnel Administration
  Policy and Operations Division

  SUBJECT:
  Security of Pay Warrants and Direct Deposit Advice

  CONTACT:
  Jerri Judd, Personnel Management Consultant
  (916) 324-9415, CALNET 454-9415
  FAX: (916) 327-1886 
  Email: JERRIJUDD@DPA.CA.GOV


  
  This is to remind departments that Section 11.11 of the 
  1998-99 Budget instructs the Department of Personnel 
  Administration (DPA) to advise all departments, boards, 
  offices, and other agencies and entities of State 
  Government of the requirement to ensure the confidentiality 
  of pay warrants and direct deposit advice.
  
  In order to protect the privacy of State employees and 
  ensure the security of the payment of public funds, all 
  departments, boards, offices, and other agencies and 
  entities of the State shall distribute pay warrants and 
  direct deposit advice to employees in a manner that ensures 
  that personal and confidential information contained on the 
  warrants and direct deposit advice is protected from 
  unauthorized access.  DPA asks that all departments review 
  their current practices and, if needed, take the necessary 
  steps to prevent unauthorized access of pay warrants and 
  direct deposit advice. 
  
  If you have any questions regarding this memorandum, you 
  may contact your department's Personnel Management 
  Technician in the Classification and Compensation Program 
  at DPA.
  
  
  
  
  Peter J. Strom
  Chief