DPA - Workforce Planning

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Workforce Planning

Workforce Planning

DPA coordinates, maintains, and improves statewide workforce planning. Read DPA's workforce planning blog for the latest news about statewide workforce planning.

Despite hiring freezes and staffing realignment, it's critical we focus on workforce planning. All departments need to create a viable Workforce Plan. How crucial is a Workforce Plan? Just look at this graph (enlarged version). About half of all civil servants can retire now or in just a few short years. With an aging, retiring State workforce, departments can't expect to succeed in their missions without a good Workforce Plan.

Percentage of Civil Service State employees by age as of March 2011 - showing a steady trend toward an aging workforce, with about 70% age 40 or older and 40% age 50 or older. Click to enlarge.

State of California Seven Step Workforce Planning Model

Step 1: Review Strategic Plan - Review your department's Strategic Plan mission, vision, and measurable goals and objectives, and timeframes for accomplishing them.

Step 2: Identify Work Functions - Identify the work functions that must be performed in order to accomplish the Strategic Plan.

Step 3: Identify Staffing Requirements - Identify the staffing, both in number of staff and competencies required to accomplish the Work Functions.

Step 4: Project Workforce Supply - Project your workforce, including numbers of staff as well as competencies, taking into account attrition, and assuming no management actions taken to replace staff lost through attrition.

Step 5: Analyze Workforce Gaps - Compare the Staffing Requirements in Step 3 with the Projected Workforce Supply in Step 4, and determine the gap.

Step 6: Develop Priorities and Implement Solutions - Analyze your workforce needs (the gap), establish priorities, and implement solutions for meeting those needs.

Step 7: Evaluate the Plan - Assess what's working and what's not. Make adjustments as needed. Address new workforce and organizational issues.

These seven steps outline the workforce planning process. As you work your way through this process, modify and adapt as you see fit.

Be a Part of the Change: CalHR

At the March 23, 2012, meeting, our keynote speaker, DPA Chief Deputy Director Howard Schwartz, will share his vision of workforce planning under the new CalHR and will make an important call to action to departments. Be sure to attend this important event and be a part of the creation of Statewide Workforce Planning.

About the Workforce Planning Ad Hoc Group

Since August 2008, participants from a variety of State agencies involved in the workforce and/or succession planning efforts within their departments have been meeting quarterly to discuss workforce planning issues. Contact Anita Lee, 916-324-9396 if you have questions, or to be added to the ad hoc email distribution list.

Save the Date!

Want to participate in our next Workforce Planning Ad Hoc meeting?

What: Quarterly Workforce Planning Ad Hoc meeting
When: Friday, March 23, 2012, 10 a.m. to 11 a.m.
Where: SPB Hearing Room #150

Get Help with Workforce Planning

Updated February 29, 2012 at 10:21 AM.