Short-Term Travel - Personal Vehicle Mileage Reimbursement

Mileage reimbursement covers:

• Gasoline
• The cost of maintenance (oil, lube, routine maintenance)
• Insurance (liability, damage, comprehensive and collision coverage)
• Licensing and registration
• Depreciation and all other costs associated with operation of the vehicle

Employees must have advance approval to drive a personal vehicle on State business.

Mileage Reimbursement Rates

• Personal Vehicle (all employees except Unit 6) - 50 cents per mile
• Personal Vehicle (Unit 6 Employees) - 34 cents per mile
• Private Aircraft - 50 cents per mile*
• Bicycle - 4 cents per mile*

* taxable

These rates apply to travel on or after the effective dates of the memorandum of understanding or the DPA Travel Rules. If an employee claims reimbursement for travel before that date, the old reimbursement rate applies.

Travel to an Airport, Train Station, or Other Common Carrier

An employee may claim mileage to and from a common carrier's terminal, as long as the employee doesn't claim any parking expense. In this case, the total mileage is twice the distance to the terminal. If the reimbursement is taxable, taxes will be withheld.

Updated December 31, 2009 at 8:52 AM.