Determine Who's Affected

Seniority

Layoffs affect employees with the least seniority,

You can get a rough idea of which employees might be affected using vacation accrual rates. You can place employees in the surplus/SROA process based on these rough scores.

These scores are only estimates, though. You must obtain accurate seniority scores from DPA before you layoff or demote employees.

Surplus Lists

DPA will tell you which employees belong in the surplus/SROA process. DPA will publish the corresponding positions in the surplus lists by class and department.

You can ask DPA to put all members of an affected class in the surplus/SROA process. In this case, all the employees will appear on the surplus lists.

Department-Specific Classes

Some classes may only exist in your department. Employees in department-specific classes can't go on an SROA list for their current class. They wouldn't be able to find a job in that class anywhere.

Instead, you should establish an appropriate SROA class for each employee in a department-specific class. Each employee can have one appropriate SROA class. Keep records showing the appropriate SROA class meets these criteria.

An appropriate SROA class

• has a salary range the same or lower than the current class,
• has essentially the same class concept, and
• is either
  • a service-wide class or
  • a department-specific class another department is actively hiring.

You may decide the appropriate SROA class is a department-specific class in another department. You must contact the other department to ensure the class concepts are the same, and that they're hiring that class. Keep records of your contact with the other department. Include the date of contact and name of the contact person.

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Layoff Department Responsibilities

• submit a layoff plan to DPA
• determine who's affected
• complete SROA Scantron forms for employees
• give employees surplus/SROA certification letters
• maintain the surplus/SROA lists for your department
• investigate complaints about the surplus/SROA process

Updated May 6, 2008 at 12:34 PM.