Remove Non-Responsive Employees from Surplus/SROA Lists

Employees have a reasonable amount of time to respond to hiring departments.

If an employee doesn't

• respond to a contact letter,
• appear for an interview, or
• appear for work,

remove the employee from the surplus/SROA lists.

You should remove all employees who don't respond. This includes employees lower on the list than the one you hire. Even if you don't use that list to fill the position, remove non-responsive employees from it. By removing all non-responsive employees, you'll help keep the surplus/SROA lists useful.

Employees may ask you to put them back on the surplus/SROA list. Employees must show a valid reason for not responding. The reason must be in writing and include a form of verification. For example, a hospitalized employee could provide a doctor's note.

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Hiring Department Responsibilities

• publish job bulletins
• request the certified list
• send contact letters
• remove non-responsive employees from surplus/SROA lists
• verify employees are surplus/SROA
• clear lists
• get exemptions if necessary
• hire eligible employees

Updated May 6, 2008 at 12:33 PM.