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Annual Leave Program
304. Annual Leave Accrual
Under the ALP, eligible employees will earn six days of additional leave in lieu of the current 12 days of sick leave. The accrual rate is calculated by adding four hours to the existing vacation accrual schedule. Managerial, supervisory, confidential and all other excluded employees, and board and commission members whose length of service is less than three years have been provided a higher accrual rate, as noted in the following table. Employees who work less than full-time will earn annual leave credits prorated according to their time-base. The following tables reflect the Annual Leave accrual rate for full-time employees:
Managerial, Supervisory, Confidential
and
All Other Excluded Employees
Board and Commission Members |
| Length of Service |
Current Vacation Accrual |
Annual Leave Accrual |
| 1 month to 3 years |
7 hours/month |
15 hours/month |
| 37 months to 10 years |
11 hours/month |
15 hours/month |
| 121 months to 15 years |
13 hours/month |
17 hours/month |
| 181 months to 20 years |
14 hours/month |
18 hours/month |
| 241 months to 25 years |
15 hours/month |
19 hours/month |
| 301 months and over |
16 hours/month |
20 hours/month |
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Representative Employees in Bargaining Units 06 and 08 |
| Length of Service |
Current Vacation Accrual |
Annual Leave Accrual |
| 1 month to 3 years |
8 hours/month |
12 hours/month |
| 37 months to 10 years |
11 hours/month |
15 hours/month |
| 121 months to 15 years |
13 hours/month |
17 hours/month |
| 181 months to 20 years |
14 hours/month |
18 hours/month |
| 241 months and Over |
15 hours/month |
19 hours/month |
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NOTE: Bargaining Unit 08 employees shall accrue one hour less of vacation or annual leave each year on the first day of the February pay period. Additionally, BU 8 employees shall accrue two hours less of vacation or annual leave each year on the first day of the August pay period.
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Employees In Bargaining Units 1, 2, 5, 7, 9, 10, 12, 13, 14, 16, 17, 18, 19, 20 and 21 |
| Length of Service |
Current Vacation Accrual |
Annual Leave Accrual |
| 1 month to 3 years |
7 hours/month |
11 hours/month |
| 37 months to 10 years |
10 hours/month |
14 hours/month |
| 121 months to 15 years |
12 hours/month |
16 hours/month |
| 181 months to 20 years |
13 hours/month |
17 hours/month |
| 241 months and over |
14 hours/month |
18 hours/month |
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NOTE: Bargaining Unit 05 employees earn an additional 112 hours of holiday credit in lieu of the holidays. This accrued holiday-in-lieu credit is added to the monthly vacation or annual leave accrual rate of employees.
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"Excluded" (managerial, supervisory, etc.) employees who elected to participate in the ALP and thereafter transfer into a represented position will accrue annual leave credits on the basis of adding four hours to the existing vacation accrual schedule for represented employees.
Use of Annual Leave
Annual Leave can be used to meet an employee's need for paid time off for any management-approved absence that was previously covered by sick leave or vacation. When annual leave is used for sick leave purposes, the appointing power may require the employee to submit substantiation including, but not limited to, a physician statement. Annual Leave may be taken in half-hour increments regardless of whether or not it is being used for sick leave, vacation or other time off.
Accumulation
Employees who elect annual leave will be allowed to accumulate up to a maximum of 640 hours of annual leave as of January 1 each year. Exceptions to this limit will not be allowed except in extremely unusual situations and must be approved, in advance, by the director of the Department of Personnel Administration. Annual leave credits are treated like vacation when an employee separates from State service. Upon separation or retirement, employees in the ALP will receive a lump sum payment at their current salary rate for their accumulated credits.
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